Meetings
Schedule a meeting or an appointment
To invite participants to a meeting, your work email account must use a BlackBerry® Enterprise Server that supports this
feature.
1. On the Home screen, click the Calendar icon.
2. Press the
key > New Appointment.
3. Type the meeting or appointment information.
• To invite a participant to a meeting, press the
key > Invite Attendee. Click a participant.
4. Do one of the following:
• To send the meeting invitation to the participants that you invited, press the
key > Send.
• To save an appointment, press the
key > Save.
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Delete an appointment, meeting, or alarm
1. On the Home screen, click the Calendar icon.
2. Highlight an appointment, meeting, or alarm.
3. Press the
key > Delete.
Respond to a meeting invitation
1. In a meeting invitation, press the
key.
2. Click Accept, Tentative, or Decline.
3. If you declined a delegated meeting invitation, do one of the following:
• To decline the meeting, click Decline.
• To delegate the meeting back to the sender so that the sender can re-delegate it, click Delegate.
4. Do one of the following:
• To send the response without adding comments, click Send Response.
• To add a comment to your response, click Add Comments. Type a comment. Press the
key > Send.
Note: If you delete a meeting invitation from the Messages application before you accept or decline it, the meeting is deleted
from the email application on your computer.
View your calendar when responding to a meeting
In a meeting invitation, press the
key > View Calendar.
To return to the meeting invitation, press the
key.
Check availability of meeting participants
To perform this task, your work email account must use a BlackBerry® Enterprise Server that supports this feature. For more
information, contact your administrator.
You can only check availability of meeting participants in your organization.
In a meeting or meeting invitation, below the list of meeting participants, click View Availability.
• If you are the meeting organizer, to select the next time that all meeting participants are available, click Next Available
Time.
• To view a list of the statuses that are associated with the colored bars on the screen (for example, busy or tentative),
press the
key > Show Legend.
Change the list of participants for a meeting
To perform this task, you must be the meeting organizer.
User Guide
Calendar
161
1. In a meeting, in the Accepted or Declined field, highlight a contact.
2. Press the
key.
3. Click Invite Attendee, Change Attendee, or Remove Attendee.
4. Press the
key > Save.
Forward a meeting invitation
To perform this task, your email account must use the BlackBerry® Internet Service or a BlackBerry® Enterprise Server that
supports this feature. For more information, contact your wireless service provider or administrator.
If you do not have the option to forward a meeting invitation, you might be able to delegate a meeting invitation instead.
In a meeting or a meeting invitation, press the
key > Forward.
Note: If you forward a meeting invitation on behalf of the meeting organizer, only the meeting organizer receives the
recipient's response.
Delegate a meeting invitation
To perform this task, you must be using IBM® Lotus Notes® and your email account must be associated with a BlackBerry®
Enterprise Server that supports this feature.
If you do not have the option to delegate a meeting invitation, you might be able to forward meeting invitations instead. You
might not have the option to delegate a meeting invitation if the meeting organizer has turned off meeting delegation.
1. In a meeting invitation, press the
key > Delegate.
2. Click a contact.
• To send the response without adding comments, click Send Response.
• To add a comment to your response, click Add Comments. Type a comment. Press the
key > Send.
Send an email message to all meeting participants
In a meeting, meeting invitation, or meeting response, press the
key > Email All Attendees.